BY CUSTOMER TYPE / IMPORTERS & WHOLESALERS
IMPORTER AND WHOLESALE SHIPPING
An importer may have approved orders at several Chinese factories, but each order can be packed at a different time. Wholesale shipping from China starts with those differences. Record the purchase references, supplier contacts and quantities that are actually ready. VG Shipping uses the brief to review collection, warehouse handling and freight forwarding. Compare complete shipment scopes before choosing between a consolidated release, an early stock shipment or a dedicated container. The destination warehouse also needs an arrival plan, receiving contact and any unloading instructions.
POINTS TO RESOLVE BEFORE DISPATCH
01 / PREPARATION
A factory completion estimate is different from permission to collect packed goods. Ask each supplier to confirm the ready quantity, pickup contact and release approval. Set a waiting limit before early orders enter storage.
02 / PREPARATION
Compare pickup, warehouse work, main freight and destination delivery on the same basis. Ask which storage periods and handling tasks are included. A port-to-port price cannot be compared directly with a complete delivery quotation.
03 / PREPARATION
Separate stock needed for immediate sales from goods that can wait. Review the additional handling and freight cost of splitting an order. The buyer should approve which cartons leave and which remain on hold.
DEFINE THE HANDOVERS
List purchase references, pickup addresses, ready dates and the contact authorised to release every order. Keep changes against the original order record.
Confirm receiving checks, storage terms and the last acceptable arrival date for each supplier. Define what happens if an order misses the cutoff.
Use final packed dimensions and weights to compare suitable transport options. Match collection, destination handling and final delivery to the requested scope.
Approve the cargo list before dispatch. Share the receiving warehouse contact, appointment requirements and the person who will deal with delivery exceptions.
COMPARE THE REQUESTED SCOPE
| Shipment situation | When to review it | Approval or information needed |
|---|---|---|
| Combined wholesale orders | Several suppliers can meet the agreed release window. | Review receiving, storage, package compatibility and final dispatch approval. |
| Priority stock released first | Part of the inventory has an earlier sales requirement. | Compare separate freight and handling costs before approving a split shipment. |
| Repeat replenishment | The business expects further purchase orders from the same suppliers. | Update quantities, packaging and ready dates for each booking rather than relying on the previous shipment. |
CONNECTED TRANSPORT AND SUPPORT
Review FCL or LCL options using the actual packed cargo, collection point and destination. Compare the complete handling and delivery scope with the supplier readiness and receiving plan before deciding on sea freight.
Review ocean freight
For suitable cargo with a time-sensitive requirement, review air freight using the same final package details. Include collection, acceptance and receiving arrangements when comparing the complete shipment timeline and charges.
Review air freightCOST AND WORK BOUNDARIES
The number of pickup points, collection distances and warehouse receiving tasks affect the China-side handling scope.
Storage duration, repacking, palletisation and the final shipment size influence the available freight options.
Receiving appointments, delivery access and unloading arrangements need to be described before a final-delivery charge can be reviewed.
PREPARE A SHIPMENT-SPECIFIC BRIEF
Send the supplier list, purchase-order references and the quantity ready under each order.
Record carton or pallet counts, outside dimensions and gross weights after packing is complete.
Explain which products are needed first, which can wait and who approves a split release.
Provide the full destination address, receiving contact, delivery hours and unloading requirements.
KEEP THE APPROVAL POINT CLEAR
Consolidation should leave the buyer able to identify each supplier order. Agree the receiving list, exception records and final packing list before dispatch. If product inspection or repacking is required, define the work and approval point separately from routine package receiving.
RELATED SERVICE
Review international freight forwarding against the product, packed cargo and handovers defined in this brief. Confirm the requested tasks, provider responsibilities and exclusions before arranging work.
Explore the related serviceRELATED SOLUTIONS
01 / RELATED SOLUTION
Plan export logistics around production readiness, supplier documentation and agreed handovers. Coordinate cargo collection and freight booking with the order schedule.
02 / RELATED SOLUTION
Build a replenishment brief with SKU details, packaging rules and the receiving warehouse. Review consolidation, labelling and delivery appointments as separate agreed tasks.
03 / RELATED SOLUTION
Understand the next steps for a first shipment from China. Start with supplier contacts, product details and the destination, then clarify documents, freight options and responsibilities.
PRACTICAL PREPARATION GUIDES
IMPORTER AND WHOLESALE SHIPPING QUESTIONS
Review the product information, work boundaries and approval points for the actual shipment.
Provide the supplier locations, ready dates and packed cargo details. A consolidation review can identify a workable receiving and dispatch window. Confirm how early arrivals, missing cartons and late suppliers will be handled. Combining orders should follow an approved release list rather than an assumption that every supplier will be ready.
Compare the actual packed volume and weight with the available equipment and complete charges. FCL uses dedicated container space; LCL combines shipments in shared space. Loading requirements, handling, destination charges and inventory priorities also matter. Request a comparison based on the same delivery point and service scope.
The buyer needs to decide whether to wait, hold the early cargo or dispatch a partial shipment. Review the revised storage, handling and freight costs before changing the plan. Set an approval contact and waiting limit in advance so the warehouse has clear instructions for the affected orders.
Previous shipment records are a useful starting point, but each order needs updated ready dates, packing details and delivery requirements. Product changes or a different receiving warehouse can alter the scope. Confirm the current quotation and booking conditions rather than treating an earlier shipment as a standing transport commitment.
Package receiving and freight coordination do not automatically include a product-quality inspection. State the sampling approach, approved product references and checks you require. Agree who reviews findings and authorises release. The buyer should retain a clear approval point for quality issues before the goods are dispatched.
Send supplier contacts and pickup cities, order references, product descriptions, packed measurements, gross weight and ready dates. Add the final delivery address and the required stock arrival date. Identify requested warehouse tasks and the person authorised to approve changes so the freight discussion starts with a usable order brief.
IMPORTER AND WHOLESALE SHIPPING ENQUIRY
Send the supplier list, purchase-order references and the quantity ready under each order. Record carton or pallet counts, outside dimensions and gross weights after packing is complete. Explain which products are needed first, which can wait and who approves a split release. Provide the full destination address, receiving contact, delivery hours and unloading requirements.
Identify any information that is still an estimate or awaiting approval. The proposed work, cargo acceptance and quotation basis must be confirmed for the actual order before dispatch.
